The firm

Wordstone Dispute Resolution is a newly created independent law firm, fully dedicated to the practice of international arbitration.

We specialise in global, high-value, complex and politically sensitive international disputes brought before international arbitration tribunals.  We also handle annulment proceedings and arbitration-related litigation proceedings before French and foreign domestic courts.  In addition, we advise on dispute resolution clauses, investment treaty protection, negotiation and mediation.

We have been widely praised for our expertise in international arbitration in numerous rankings such as the Legal 500, Chambers, Global Arbitration Review and Who’s Who Legal.

The role

We are seeking a Paralegal to join our growing firm.  Joining a close-knit team, the successful applicant will work with a varied and international client base, including State representatives and major businesses.  Our Paralegals play a crucial role in supporting our legal team, working on a range of tasks.

This is a unique opportunity to work on ground-breaking cases, while playing a role in shaping something new and exciting.

The responsibilities include:

• Case management – responsible for the day-to-day administration of cases. Liaising with international clients and managing calendars, ensuring the team are aware of critical deadlines.
• Document management – indexing and organising a vast amount of case materials from a variety of external sources, with the support of our technology systems. Ensuring all documentation is managed effectively and consistently, developing and implementing new guidelines and procedures where appropriate. This also includes the creation and management of bundles (electronic and physical) and ensuing the smooth running of data rooms during hearings.
• Filings – responsible for all logistical and organisational aspects, ensuring filing exhibits are easily accessible to team members and that labelling and styles are applied consistently across documents.
• Hearings – responsible for all logistical and organisational aspects, including liaising with institutions, and responding to and actioning their requests. Some International travel may be required for hearings.
• Proofreading and translation – assist in proofreading legal documents with some translation required, particularly between English and Spanish and/or French.
• Administrative support – provide general administrative support, including scheduling appointments and managing calendars.

Key requirements

We are looking for ambitious candidates, who are passionate about providing high-quality Paralegal support to legal teams and who would thrive in a collaborative and supportive environment.

The requirements include:

• Educated to degree level
• Previous Paralegal experience within a disputes practice or experience within a similar legal support role
• Exceptional written and verbal communication skills in English and Spanish; the ability to work in French would be an advantage
• Strong analytical skills, with an ability to manage a vast amount of documentation and data
• Highly organised with the ability to manage multiple tasks
• Excellent attention to detail and able to produce work to the highest standard of accuracy
• A proactive and collaborative approach, with the ability to work effectively in a team environment
• Proficiency in Microsoft Office Suite
• Experience of using Ignite, Exhibit Manager and iManage would be beneficial, though not essential

To apply, please submit your CV and a cover letter to careers@wordstone.com

The firm

Wordstone Dispute Resolution is a newly created independent law firm, fully dedicated to the practice of international arbitration.

We specialise in global, high-value, complex and politically sensitive international disputes brought before international arbitration tribunals.  We also handle annulment proceedings and arbitration-related litigation proceedings before French and foreign domestic courts.  In addition, we advise on dispute resolution clauses, investment treaty protection, negotiation and mediation.

We have been widely praised for our expertise in international arbitration in numerous rankings such as the Legal 500, Chambers, Global Arbitration Review and Who’s Who Legal.

The role

We are seeking a new Legal Secretary to join our growing firm.  Our Legal Secretaries play a crucial role in providing support to our legal team, including Partners, working on a range of administrative tasks.  Joining a close-knit team, the successful applicant will have a varied workload.

The responsibilities include:

• Daily management of emails, telephone calls, call forwarding and message taking
• Diary management, planning and organising internal and external meetings and events
• Production of complex documents and preparation of reports as required
• Assist with drafting correspondence in both French and English, and ideally in Spanish, and proofreading where required
• Open and monitor client files, including filling all correspondence and documentation
• Assisting with the printing and management of documents for client meetings
• Assist with meeting room set-up, including welcoming incoming visitors
• Coordinating travel plans and itineraries, including sourcing and booking hotels and transport
• Help report and escalate IT problems to the firm’s helpdesk
• Monitor incoming and outgoing post and couriers
• Communicating with external clients in relation to queries and administrative matters.

Key requirements

We are looking for motivated and highly organised candidates, who are passionate about providing high-quality support to legal teams and who would thrive in a collaborative and supportive environment.

The requirements include:

• Experience gained within a secretarial or administrative role within a professional services environment
• Previous Legal Secretarial experience with a similar environment would be desirable
• Exceptional written and verbal communication skills in English,  French and ideally Spanish
• Experience of working in a busy environment with the ability to remain calm under pressure
• Highly organised with the ability to manage multiple tasks
• Excellent attention to detail and able to produce work to the highest standard of accuracy
• A proactive and collaborative approach, with the ability to work effectively in a team environment
• Strong document production skills
• Proficiency in Microsoft Office Suite
• Experience of using Ignite, Exhibit Manager and iManage would be beneficial, though not essential
• Experience of dealing with confidential information and maintaining a high level of integrity at all times.

To apply, please submit your CV and a cover letter to careers@wordstone.com