The firm

Wordstone Dispute Resolution is a newly created independent law firm, fully dedicated to the practice of international arbitration.

We specialise in global, high-value, complex and politically sensitive international disputes brought before international arbitration tribunals.  We also handle annulment proceedings and arbitration-related litigation proceedings before French and foreign domestic courts.  In addition, we advise on dispute resolution clauses, investment treaty protection, negotiation and mediation.

We have been widely praised for our expertise in international arbitration in numerous rankings such as the Legal 500, Chambers, Global Arbitration Review and Who’s Who Legal.

The role

We are seeking a new Legal Secretary to join our growing firm.  Our Legal Secretaries play a crucial role in providing support to our legal team, including Partners, working on a range of administrative tasks.  Joining a close-knit team, the successful applicant will have a varied workload.

The responsibilities include:

• Daily management of emails, telephone calls, call forwarding and message taking
• Diary management, planning and organising internal and external meetings and events
• Production of complex documents and preparation of reports as required
• Assist with drafting correspondence in both French and English, and ideally in Spanish, and proofreading where required
• Open and monitor client files, including filling all correspondence and documentation
• Assisting with the printing and management of documents for client meetings
• Assist with meeting room set-up, including welcoming incoming visitors
• Coordinating travel plans and itineraries, including sourcing and booking hotels and transport
• Help report and escalate IT problems to the firm’s helpdesk
• Monitor incoming and outgoing post and couriers
• Communicating with external clients in relation to queries and administrative matters.

Key requirements

We are looking for motivated and highly organised candidates, who are passionate about providing high-quality support to legal teams and who would thrive in a collaborative and supportive environment.

The requirements include:

• Experience gained within a secretarial or administrative role within a professional services environment
• Previous Legal Secretarial experience with a similar environment would be desirable
• Exceptional written and verbal communication skills in English,  French and ideally Spanish
• Experience of working in a busy environment with the ability to remain calm under pressure
• Highly organised with the ability to manage multiple tasks
• Excellent attention to detail and able to produce work to the highest standard of accuracy
• A proactive and collaborative approach, with the ability to work effectively in a team environment
• Strong document production skills
• Proficiency in Microsoft Office Suite
• Experience of using Ignite, Exhibit Manager and iManage would be beneficial, though not essential
• Experience of dealing with confidential information and maintaining a high level of integrity at all times.

To apply, please submit your CV and a cover letter to careers@wordstone.com